TANZANIA MAINLAND & ZANZIBAR

Day of Wedding Coordination

YOUR DESTINATION WEDDING PLANNER IN TANZANIA MAINLAND & ZANZIBAR

No bride wants to be overwhelmed with logistics on her wedding day — and that’s where Day-of Coordination comes in.

This service is designed for couples who have already planned their wedding but need a trusted professional to step in, take over the reins, and ensure everything runs smoothly. From the rehearsal to the last dance, we’re on-site to manage every detail, handle any surprises, and let you focus on what matters most — enjoying your big day.

Our team becomes your behind-the-scenes anchor, ensuring that everything flows perfectly and no detail is left unchecked.

What’s Included:

  • Creation of a detailed wedding day itinerary
  • Management of timeline and event flow
  • Full coordination of ceremony and reception
  • Vendor communication and on-site management
  • Distribution of final vendor payments and gratuities
  • Oversight of setup and clean-up after the event


You’ve done the planning — now let us execute it to perfection.
With Day-of Coordination, you don’t have to worry about anything. Just show up, smile, and celebrate.

What to Expect from a Day-of Coordinator

1. Final Timeline Management

  • Creates a detailed wedding day timeline covering ceremony, reception, and vendor arrival/setup times
  • Shares the timeline with all vendors, venue staff, and bridal party in advance

 

2. Vendor Coordination

  • Confirms all vendor bookings and arrival times 1–2 weeks before the wedding
  • Is the point of contact for vendors on the wedding day so you are not disturbed with operational questions

 

3. Ceremony Rehearsal Management

  • Conducts or assists in running the ceremony rehearsal (usually the day before)
  • Ensures everyone knows where to walk, stand, and exit

 

4. Setup Oversight

  • Ensures decor is set up according to your plan (tablescapes, signage, favours, seating charts)
  • Does basic placement but does not provide elaborate styling or floral design (unless contracted separately)

 

5. Problem Solving & Crisis Management

  • Handles delays, vendor issues, timeline shifts, or emergencies discreetly
  • Keeps the day flowing smoothly without needing your input for minor decisions

 

6. Guest Management

  • Assists guests with questions, directs them to seating, ensures elderly guests are cared for

 

7. Cueing Events

  • Cues you, your bridal party, MC, and vendors for speeches, first dance, cake cutting, bouquet toss, etc.

 

8. Packing Up

Manages the clean-up of personal decor items (guest book, signage, gifts, leftover favours) and ensures they are safely packed for collection

What we will NOT do as your Day-of Coordinators

1. Full Planning or Design

  • They do not plan your wedding from scratch; they implement plans you have made
  • They do not design your decor scheme unless they also provide design services under a separate contract

 

2. Heavy Lifting or Venue Setup Crew

  • They place small decor items but are not a replacement for a setup/teardown team for tables, chairs, draping, or lighting installations

 

3. Vendor Booking

  • They do not source or book vendors; this is the role of a full-service planner

 

4. Unlimited Meetings

  • Day-of services include 1–3 meetings before the wedding (depending on their package), not ongoing planning calls

 

5. Serving or Bartending

  • They do not serve food or drinks unless they are certified and contracted additionally for this role

 

6. Personal Errand Running

  • They are there to manage your event, not run personal errands unless pre-agreed as part of their package

WEDDING CONSULTANCY SERVICE INCLUDES

  • Detailed overall orientation of your Wedding within your zone.
  • Site inspection on behalf of the client who is out of Zanzibar or Tanzania Mainland.
  • Best Zanzibar wedding venue research and negotiation, including accommodation and food & beverage discussion
  • Budget management.
  • All the vendors sourcing, contact & management (with several choices of professionals Photographers, Videographers, Makeup artists etc…)
  • Pre-Wedding day meeting and wedding rehearsal
  • The presence of our Wedding Planner and her full GTWP team on the wedding day to assist you 100% tailor made!

OUR PLANNING SERVICE INCLUDES

  • Standard Wedding Planning Package.
    Personalized wedding package
  • Full event management with staff and manpower.
  • Decoration Services-Full wedding setup with equipment and decorations (stages, chairs, tables, linen, light & sound, etc…)
  • Floral arrangements.
  • Wedding Services: Hair & makeup, Photo & Video,
  • Entertainment: Services such as DJ,Saxophone, Violin,Live Band, Fire Dancers.
  • Wedding Officiant and MCs.
  • Wedding cake and desserts.
  • Traditional multi-cultural ceremonies (Chinese, Indian)

Be a Guest to be a Guest at your Own Wedding while we do it All.